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Tradeshow Specialist (Contractor)

Date:  Jan 24, 2023
Location: 

Massachusetts, US, 01923

Abiomed is a pioneer and global leader in healthcare technology and innovation, with a mission of Recovering Hearts & Saving Lives. With corporate headquarters in Danvers, Massachusetts, and offices in Baltimore, MD, Woburn, MA, Aachen & Berlin, Germany and Tokyo, Japan, Abiomed’s 2,000 employees form one of the fastest growing medical device companies in the world. We attract and retain exceptional talent with our collaborative culture, passion for our work, and a strong commitment to employee professional development.

 

Patients First | Innovation | Winning Culture | Heart Recovery
 

The Tradeshow Specialist participates in the strategy and focuses on the implementation of US-based national and regional tradeshows and customer events. The Tradeshow Specialist works collaboratively with cross-functional internal staff and external vendors to execute on the company’s vision and business objectives at events.

 

Principle Duties and Responsibilities:

  • Conduct pre-planning trade show, conference and special event strategy including: presentations/meetings, timelines, product lists, attendee lists in partnership with marketing managers and/or sales.
  • Gather and align both internal and external resources to deliver a high quality presence for virtual or on-site tradeshows and sponsored symposia while managing strict guidelines and budget.
  • Coordinate event and tradeshows logistics: including arranging hotel blocks, booth set-up and breakdown, managing travel, on-site scheduling, etc.  
  • Organize meeting specifications (meeting room set-up, hotel rooming list, food and beverage arrangements, audio-visual requirements, ground transportation arrangements, recreational activities, etc.)
  • Administer logistics for regional tradeshow requests with local sales team.
  • Administer tradeshow and events budget including tracking, reporting, initiating contract/procurement process and ensuring timely payment of vendors
  • Schedule and participate in regular tradeshow and event planning meetings in collaboration with Commercial, Marketing, Corporate Communications and Medical Office
  • Schedule and participate in post-event debriefs in collaboration with key stakeholders 
  • Assist in project managing print and digital advertising for medical journals and societies, including email blasts, while tracking budget, deadlines, and analytics.

 

 

Job Qualifications:

  • BA in Marketing or related degree
  • 3-5 years trade show experience
  • Confident in verbal and written communication with all levels of an organization, external partners, and vendors
  • Must be highly organized, flexible, and can thrive in a fast-paced environment and handle multiple projects, with tight deadlines
  • Must be able to source multimedia equipment and design room set-up; organize meeting materials; and coordinate and develop meeting/event collateral materials
  • Must be able to work independently and as part of a team
  • Proficient with Microsoft Office – specifically Powerpoint and Excel.  Salesforce.com experience is a plus.
  • Willingness to travel (40% domestic travel)

 

 

Abiomed is an Equal Opportunity Employer committed to a diverse workforce. Abiomed will not discriminate against any worker or job applicant on the basis of race, color, religion, gender, gender identity, national origin, ancestry, age, sexual orientation, gender identity, marital or civil partnership status, pregnancy, gender reassignment, non-job related mental or physical disability, genetic information, veteran status, military service, application for military service, or membership in any other category protected under law. Abiomed maintains a drug-free workplace.


Nearest Major Market: Boston